Calendesk
B2B SaaS helping therapists, psychologists, and service businesses manage bookings, payments, and client relationships. Features: subscripti
On Calendesk
Calendesk is a business-focused appointment scheduling platform that bundles calendar booking, payments, reminders, and a website builder into one tool. It targets service businesses like therapists, lawyers, tutors, and coaches with built-in subscription and pass management, Stripe-powered payments, and integrations for Zoom, WhatsApp, Google Meet, and more. Users can spin up branded booking pages in minutes and automate follow-ups, invoicing, and analytics without switching between four separate apps.
Calendesk is the pragmatic choice if you’re tired of stitching together four separate tools for bookings, payments, reminders, and a website. It nails the basics—calendar sync, Stripe payments, and Zapier hooks—while adding useful extras like subscription packages and AI spam protection. The free tier is genuinely usable for micro-businesses, and the Professional tier at $29/month removes branding and adds API access. It’s not flashy, but it reliably automates the drudgery of appointment logistics.
Key features
- Drag-and-drop website builder with booking pages and payment forms
- Stripe, Apple Pay, Google Pay, and bank transfer payments
- Zoom, Google Meet, WhatsApp, Microsoft Teams, Skype, and Outlook integrations
- AI-powered spam protection and customizable email/SMS notifications
- Passes and subscriptions with automated billing and invoicing
- Employee scheduling app and team access control
- Group and recurring bookings with real-time calendar sync
- Advanced analytics, reporting, and data export
- REST API and Zapier integration for workflow automation
- GDPR-compliant data security and encryption
Pros and cons
- All-in-one scheduling, payments, reminders, and website builder in one tool
- Built-in subscription and pass management with Stripe automation
- Industry templates for therapists, lawyers, tutors, coaches, dietitians, and fitness pros
- AI spam protection and custom notification editing
- Real-time calendar sync with Google Calendar and Outlook
- Zapier integration for quick workflow automation
- Group bookings, recurring bookings, and employee scheduling app
- REST API and data export for custom integrations and reporting
- Free plan is limited to 10 bookings/month and shows Calendesk branding
- No native QuickBooks or Xero accounting integrations
- Mobile app is web-based; no dedicated iOS/Android app
- Advanced features like employee access control and SAML SSO only in higher tiers
- Spam protection is AI-driven but still requires occasional manual review
Pricing
- Online booking page
- Calendar sync with Google Calendar and Outlook
- Basic reminders and notifications
- Stripe-powered payments
- AI spam protection
- Zapier integration
- Custom booking fields
- Website builder with booking form
- Basic analytics dashboard
- Everything in Free
- Remove Calendesk branding
- Passes and subscriptions
- Zoom and Google Meet integrations
- Custom notification editing
- Advanced analytics and reporting
- Employee scheduling app
- Subscriptions & payments via Stripe
- Custom domain on booking page
- Everything in Starter
- Up to 5 team members
- Group bookings
- Recurring bookings
- Employee access control
- Custom booking fields per service
- API access
- Data export
- Facebook Pixel and Google Analytics scripts
- Dedicated onboarding session
- Everything in Professional
- Up to 10 team members
- Unlimited bookings
- Priority support
- Custom roles and permissions
- Advanced API usage
- White-label booking pages
- Invoice automation with VAT
- Dedicated account manager
- Everything in Business
- Custom SLA
- SAML SSO
- Dedicated success manager
- On-premises deployment option
- Custom integrations and development
Best for
Integrations & platforms
Stripe · Apple Pay · Google Pay · Zoom · Google Meet · WhatsApp · Microsoft Teams · Skype · Outlook · Google Calendar · Google Analytics · Facebook Pixel · Zapier · ChatGPT/Claude via MCP server
Frequently asked questions
Can I use Calendesk on my phone?
Calendesk works in any modern browser on mobile devices, but there are no dedicated iOS or Android apps.
Does Calendesk support VAT invoices?
Yes. Calendesk automatically generates instant VAT invoices after each transaction when configured.
Can I offer subscriptions or passes to clients?
Yes. You can set up monthly passes, 10-session bundles, or pay-per-visit pricing with automated Stripe billing.
Is Calendesk GDPR compliant?
Yes. Calendesk implements full data protection, encryption, and backups under GDPR standards.
Can I connect Calendesk to my existing website?
Yes. You can embed a Calendesk widget, use an iframe, or publish a full booking page on your own domain.
More in Productivity
- Appointment Scheduling Software for Business | Calendesk
- All features
- Passes & subscriptions
- Employee scheduling app
- Website Builder
- First steps with Calendesk
- Case studies
- Software for booking appointments
- Integrations
- How to prevent fake demo bookings and spam appointments?
- Why should you offer subscriptions to your customers?
- Online booking system API
- Appointment booking MCP server
- Zapier integration
- Google Analytics & scripts
- Custom booking fields
- Subscriptions & payments
- How to add booking to your website?
- Advanced notification editing
- Pricing
- Help center
- Blog